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Security Threat Prevention and Disaster Response

Preparing for an unforeseen threat or disaster is challenging and intimidating. Everything from criminal activity and natural disasters to terrorism are all threats to your business. It is critical that you have thorough readiness plans in place to minimize the impact of those risks to your business.

Without prior planning you leave your company and ultimately, employees open to financial disaster, especially if you are forced to close operations for a period of time. In addition, without a good plan to cope with a disaster situation your company may face lawsuits from clients, vendors or employees all claiming negligence.

Ensure Proper Security Measures

It is vital to protect your facility by assessing your current security measures and making improvements where necessary. Though not all security threats can be avoided, some situations can be prevented and mitigated with preparation.

• Vigilance: Advise management and employees to report any suspicious persons or activity in or around the facility.
• Access Control: Establish and follow visitor control procedures such as mandatory sign-ins, name badges, escorts, orientation, etc.
• Beef Up Security: Survey locks, fences, exterior lights and other physical security devices to ensure that they are in place where needed and in proper operating condition. Establish a monthly inspection of your security perimeter and key protective features of your facility.
• Secure Flammables: Pay special attention to areas where you may be storing explosive, flammable or toxic chemicals. These areas should be properly secured and inventoried, with limited hands-on contact of these materials when possible.
• Harden Critical Targets: Evaluate critical locations in your facility for proper security, including the electric, telephone and gas units, building entrances, transformers, outside storage units and computer rooms.
• TEST TEST TEST: If your facility has a security or fire alarm system, be sure it is operating properly and that key personnel know how to arm and disarm it.
• An Ounce of Prevention: Make sure that fire suppression systems are regularly inspected and maintained. Also be sure that a sufficient number of trusted personnel know how to activate, operate and shut them down.
• Smile! You’re on TV: Closed-circuit television can serve as an excellent crime deterrent, and when the system is equipped with a recorder it can help solve crimes.
• Limit Exposure: Review your procedures for issuing facility keys and access cards. At a minimum keep lists of who has been issued keys and cards, and have a procedure for handling a situation when a troubled employee is terminated without returning them.
• Contact the Experts: Discuss security with your local police department. Police departments are often very willing to provide information and support to local businesses.
• Firefighters Love to Help: Have your local fire department conduct a pre-planned visit to your building. While there, they can identify potential hazards and plan fire suppression priorities.

Disaster Preparation and Response

It is also important to protect your company against threats such as terrorism and natural disasters. Here are some tips to protect your employees and your company.

• Be sure to discuss terrorism and applicable natural disaster coverage with your [C_Officialname] representative.
• Keep copies of insurance policies and other critical documents in a safe and accessible location (e.g. a fireproof safe).
• Evaluate which disasters are most likely to occur in your area, remembering to include the possibility for terrorist activity. Be sure you are prepared for all of the risks you identify.
• Develop a Disaster Recovery or Business Continuity Plan. If you already have one make sure that it is up-to-date. This entails preparing for anything that disrupts your business operations and planning for a backup option. You may consider identifying backups for essential operations, supply chains, personnel, business functions, data processes and communication channels.
• Review your policy for off-site backup of EDP records. Ideally these records should be backed up and transmitted or sent off-site on a daily basis.
• Have telephone call lists available (including cell phone and pager numbers) for all key personnel so required staff members can be contacted during non-working hours from any location. Review procedures for notifying employees that your facility is closed. Remind employees that they should never attempt to enter areas that are closed by police or other emergency responders.
• Consider establishing an alternate method for your phone service if the switchboard becomes unusable (e.g. forwarding incoming calls to a cell phone or remote number).
• Check available emergency supplies such as flashlights, batteries, emergency generators and fuel, patching materials such as plastic sheeting, wood 2x4s, duct tape, spare fire extinguishers, first aid kits, etc.